A Project is an undertaking to meet established goals within cost, schedule and quality objectives.
The Project Management brings together and optimizes the resources necessary to complete the project successfully; these resources include the skills, talents and cooperative efforts of a team of people, facilities, systems and tools, techniques, information, equipment, insight, knowledge and experience.
The project manager is the person who has ability, skills and talents to manage a project.
The Project Management
Stage 1: Defining
It is imperative to the success of a project that it be clearly defined before it is undertaken. Any definition should include the criteria for determining successful completion of the project. It is reasonable to expect changes to occur once the project is under way; however these changes should be documented along with any resulting impact on schedule and budget
Starting with discussion and analysis
Writing the project definition
Setting the final objective
Listing imperatives and desirables
Generating alternative strategies
Evaluation of each alternative
Testing the primary strategy
Choosing a course of action
Stage 2: Planning
A successful project produces an outcome that performs as expected, by deadline and within cost limits. Thus, the three parameters by which a project planned and controlled are established. ‘Quality’ is defined by specifications, ‘Time’ is defined by schedule, and ‘Cost’ is defined by a budget.
Establishing the project objective
Choosing a basic strategy for achieving the objective
Breaking the project down into sub-units or steps
Determination of the performance standards for each sub-unit
Deciding on time required to complete each sub-unit
Deciding the proper sequence for completing the sub-units and aggregate this information into a time table for the total project
Designing the cost of each sub-unit and aggregate costs into the total project budget
Designing the necessary staff organization, including the number and kind of positions, qualifications, duties and responsibilities.
Deciding on the training needs of the project team members
Developing the necessary policies and procedures
Documenting the project plans and procedures
Stage 3: Implementing
When the work of a project begins, the project manager has many responsibilities; the work of different individuals and suppliers must be coordinated, the progress of the project must be monitored and measured against the plans; when variations occur, corrective actions must be taken.
Establishing the standards
Monitoring performance
Providing Feedback
Taking corrective action
Stage 4: Completing
The goal of the project is to deliver an outcome to the client, according to the established project parameters.
Testing the project output, before final delivery
Delivering the project output to the internal or external clients
Assessment of the project output with the client
Documenting major problems encountered, solutions, methods, lessons learned
Assessment of project staff performance
Preparing recommendations for future projects
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